§ 2.92.030. Availability of public records

A. Hours for Inspection of Records. Public records are available for inspection and copying during normal business hours of the city of Anacortes: Monday through Friday, eight a.m. to five p.m., excluding legal holidays. Records must be inspected at the offices of the city of Anacortes.

B. Records Index. The city of Anacortes is developing an index of public records that is/will be available for use by members of the public.

C. Table 2.92.030(1) describes the general structure of city of Anacortes records, which are kept by city department.

Table 2.92.030(1)

Department	Index	Availability
Legal	By subject/issue	current
Planning	By subject/issue	current
Building	By street address/ subject	current
Court	By defendant/ subject	current
Museum	By subject/issue	current
Public Works	By subject/issue	12/07
Parks Department	By subject/issue	12/07
Mayor	By subject/issue	current
Police	By name/date/ time/address	current
Fire	By address/subject	current
Library	By subject/issue	12/07
Finance	By financial information/general ledger and by subject/issue	current
Human Resource	By subject	current

 

C. Organization of Records. The city of Anacortes will maintain its records in a reasonably organized manner. The city of Anacortes will take reasonable actions to protect records from damage and disorganization. A requestor shall not take city of Anacortes records from city of Anacortes offices without the permission of the public records officer or his designee. A variety of records available are on the city of Anacortes' web site at http://www.cityofanacortes.org/. Requestors are encouraged to view the documents available on the web site prior to submitting a records request.

D. Making a Request for Public Records.

1. Any person wishing to inspect or copy public records of the city of Anacortes should make the request in writing on the city of Anacortes' request form, or by letter, fax, or e-mail addressed to the public records officer and including the following information:

a. Name of requestor;

b. Address of requestor;

c. Other contact information, including telephone number and any e-mail address;

d. Identification of the public records adequate for the public records officer or his designee to locate the records; and

e. The date of the request.

2. If the requestor wishes to have copies of the records made instead of simply inspecting them, he or she should so indicate and make arrangements to pay for copies of the records or a deposit. Standard photocopies will be provided at fifteen cents per page.

3. A form is available for use by requestors at the office of the public records officer and on-line at http://www.cityofanacortes.org/.

4. The public records officer or his designee may accept requests for public records that contain the above information by telephone or in person. If the public records officer or his designee accepts such a request, he or she will confirm receipt of the information and the substance of the request in writing.

(Ord. 2745 Att. A (part), 2006)